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Area of responsibility
1. Terminal co-ordination and monitoring vessel operations§ Maintain active communication with the LOC and other cluster locations on vessel situation reports, berth schedule and operational productivity. § Monitor all terminal operations in order to ensure effective ship working programmes are maintained to ensure vessel meets berthing and sailing deadlines in line with On Time Delivery targets. § Provide terminal presence by maintaining constant visibility checks on all quay side and yard activities continuously and provide operational reports as required by management. § Monitor all third-party vessel husbanding suppliers in order to ensure performance at an efficient and effective level by regular performance review and taking appropriate action in order to ensure compliance. § Continuously seek to optimise productivity in all areas including but not limited to terminal productivity. § Provide daily update on terminal activities, market intelligence on competition activities and strategies within the port § Assist the Operations Manager in creating, implementing and continuously refining and updating procedures to improve overall efficiency and profitability for the Lines and the Company. § Ensure that all procedures pertaining to vessel operations are in place and adhered to. § Assist the Operations Manager in updating the scenario planning and in line with the terminal equipment, infrastructures and landscapes. § Assist the Operations Manager in updating contingency plans in line with all operational scenarios and bottlenecks. § Provide the Operations Manager with performance statistics as per standard definitions or as required. § Maintain good and active working relationship with suppliers and shipping agents.
2. Co-ordination for Cost Control§ Manage the SAP Purchase Order (PO)/Goods receipt (GR) process § Monitor off-shored tasks to ensure tasks are completed timely and accurately. § Create PO and GR for non-off shored tasks § Create, maintain and improve relations with internal and external stakeholders. § Develop relationships with our stakeholders with goal of ensuring the company is best positioned to make use of all developments earlier than competition. § Focal point for fortnightly reconciliation of vendor accounts and payments including Nigeria Port Authority (NPA), Nigerian Maritime Administration & Safety Agency (NIMASA) as well as Terminal and off-dock operators. § Focal point for the resolution of disputes on invoices arising from, amongst others incorrect rate levels, incorrect application of rates, etc. § As country SAP RtP system super-user, ensure all system and transactional related issues are addressed in an adequate and timely manner.
Essential Job Tasks
Suppliers (Key suppliers of your work)· Internal: Centre Operations , Africa and Cluster Line Operation, Finance, Daughter country and local Management and colleagues Global Service Centre · External: Port and Government Authorities (NPA, Customs etc) Terminals and other operational suppliers
The position may also require to work outside of normal hours from time to time
This position reports to the Central West Africa Cluster Operations Manager.