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Administrative Analyst

This job is no longer available

Recruiter
Maersk Oil
Posted
06 May 2012
Location
Rio de Janeiro, Brazil
Sector
Jobs Ashore, Technical
Contract Type
Permanent
Hours
Full Time
Written language of job ad
English
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Further information

Maersk Oil Brazil is looking for an Administrative Analyst

Local Position

You will be working in a challenging, fast moving, interesting and highly rewarding environment while being exposed to a broad field of assignments in the oil and gas industry. Reporting to the Administrative Coordinator, this position is responsible to assist the administration department in several and critical activities and required controls. Key responsibilities:
  • Support the administration department with office and services issues including maintenance
  • Assist the administrative coordinator build up the administrative procedures and processes
  • Elaborate and maintain the office check list on a daily basis within the aim to make the necessary arrangements to keep the office in order and working properly
  • Assist the administrative supervisor with control services contracts such as: parking, cell phones, taxi service, etc.
  • Responsible for elaborating reports and check list related to administration controls (MAS cards, safety company, contract expiration dates and so on)
  • Support in events organization
  • Administrate mobile account and payment aligned with utilization policy as well elaborate managerial monthly reports
  • Preparation of business cards as requested as well ID card whenever requested by HR
  • Assist Administrative Coordinator on elaborating a routine to external service to support company (I.e. bank)
  • Responsible to purchase and keep control of all office supplies as well a check list on a weekly basis
  • Responsible for contacting suppliers and getting quotation
  • Responsible for preparation and control of legal documents (GSC's, CWO's, SPSO's, PO's, SO's, etc) SOON IT WILL MOVE TO LOGISTIC DPT.
  • Assist Administrative Coordinator on the follow up of Visitor's schedule ad Driver's requirements, keeping log filed and organized (transfer for visitors) aligned within company policy. Under supervision orientation
  • Maintain supply room, filing including the Central Archive System structure
  • Act as receptionist on her absence
  • All activities are under direct administrative coordinator

    • Qualification:

    University degree in Administration or equivalent Desirable with at least 3 years of experience in administrative tasks and expatriates support Good knowledge of the purchasing processes Desirable previous experience in Oil & Gas industry Fluency in Portuguese and English (oral and written) is required

    Due to local requirements we are only looking for Brazilian nationals
    for this position Proficiency in Microsoft Office suite (Outlook, Word, Excel, PowerPoint) Competencies:

    Highly organized and detail oriented Focus on internal customers, teamwork, negotiation, relationship building skills and results orientation. Excellent written and oral communication skills (Portuguese and English)


    Contact information:


    For more information about this position, please send your resume to: hrrio@maerskoil.com

    Please indicate in your application that you have found this job at JOB2SEA Apply now (this will open in a new window)

    Maersk Oil

    Maersk Oil is an international oil and gas company with operated production of about 600,000 barrels of oil equivalent per day. We produce oil and gas in Denmark, the UK, Qatar, Kazakhstan, Brazil and Algeria.