· Ensure payment to service providers on time, creating a basis for healthy relationship
· Ensure proper SOPs are in place and followed, enforcing 3 way match
· Ensure payables are reconciled to supplier statements
· Prevent double payments
· Monitor invoice processing time
· Ensure master data of suppliers are updated and correct
· Support in period end, reviewing open POs for the cost accruals
· Validating supplier performance monthly
- Being the face towards our providers controlling payment process
Specific responsibilities of the position:
- Ensure visibility of payment patterns to providers
- Ensure our payment procedure is always updated and adjusted to our needs and reality
- Ensure payables procedure is communicated to MNG team and signed off
- Ensure SAP is updated with credit terms for all providers (amount and days)
- Ensure we keep a physical file with all agreements/letters signed
- Ensure service agreements and tariffs are renewed, re-evaluated before expiry (1 month before expiry, must be advised to Finance Manager)
- Weekly meetings on payables performance
- Reconciliation of cost from Inter Company billings and updates in SAP and bank reconciliation
- Monitor that all the invoices provided are scanned within 24 hours
- Post invoices correctly.
- Keep SAP inbox workflow clean of items over 3 days
- Send payment runs to management, and follow up on required approvals.
- Check rejection file and make corrections required by the Global Service Center (GSC).
- Send vendor master data requests through OMADA system
- Execute and book extraordinary payments when required
- Daily Follow up and monitoring payments status
- Maintain good communication with GSC colleagues
- Control and clearing of manual checks
Learning opportunities in the position:
- Impact of payables to our cash-flow
- Role of visibility of payment performance to providers to ensure a healthy financial state of the company
- Get an insight to how MNG team evaluate and negotiate credit with providers
- Understand and improve our credit with suppliers
- Protect and improve our financials, providing visibility on the providers
- Protect and improve our financials, considering ROE effect of payment method and place
- Close co-operation with finance, intermodal and operations, cross functional communication
Specific requirements for the position:
· Intermediate level of English
· Basic knowledge of VAT/WHT in Senegal
· Ability to work in a team
· Strong drive and self motivation
· Solutions focused initiative and creativity
· Strong focus on quality and attention to details
· Good working structure for execution and follow up
· Strong service mentality
· Good interpersonal and communication skills
· Strong capability and desire to learn
Performance measures of this position
· DPO of 30 days
· 95% of on time payments
· No open items in bank reconciliations related to payments
· All providers in SAP are updated with credit information
· Suppliers are notified once paid
JOB SPECIFICATION
- University degree in Accounting and/or Finance
- 2-3 years working experience in Accounts Payable
- Experience in SAP
Contact information:
If you need additional details, do send an e-mail to kumar.krishnamurthy@maersk.com